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Junior Business Analyst

Job ID 2988 Date posted 01/13/2022

Brookhaven National Laboratory (www.bnl.gov) delivers discovery science and transformative technology to power and secure the nation’s future. Brookhaven Lab is a multidisciplinary laboratory with seven Nobel Prize-winning discoveries, 37 R&D 100 Awards, and more than 70 years of pioneering research. The Lab is primarily supported by the U.S. Department of Energy’s (DOE) Office of Science. Brookhaven Science Associates (BSA) operates and manages the Laboratory for DOE. BSA is a partnership between Battelle and The Research Foundation for the State University of New York on behalf of Stony Brook University. BSA salutes our veterans and active military members with careers that leverage the skills and unique experience they gained while serving our country. Our organization fully supports service members transitioning from active duty to civilian life and pledge’s our commitment to actively hire veterans of the U.S. Armed Forces. Military personnel who have been formally trained or have relevant experience obtained while in service may meet educational requirements and are encouraged to apply for job opportunities at BSA.

Organizational Overview

The Business Services Directorate (BSD) provides high-quality business services to support the Lab's research initiatives by participating in cross-functional teams with a focus on risk mitigation and cost management, which is a critical component to the Lab's success.  Led by the Chief Financial Officer, Brookhaven’s Business Services Directorate includes the Business Operations Offices, Budget Office, Fiscal Services Division, and Procurement & Property Management Division.  The Directorate manages a broad range of financial activities, including the planning and implementation of the Lab’s fiscal matters and its approximately $700 million annual budget.

Position Description

The Business Services Directorate has an opening for an Associate Business Specialist within the Computational Science Initiative (CSI) Business Office.  This individual will report to the Business Operations Manager that currently oversees the Computational Science Initiative Business Office. 

Essential Duties and Responsibilities:

  • Assisting the business office contract administrator, including the following:
    • Processing purchase requisitions which entail assisting the end user in obtaining supplies and services.
    • Processing invoices for allowability and ensuring that they are properly authorized by interacting with Accounts Payable (AP), Procurement and Property Management (PPM), and department personnel.
    • Proactively monitoring, reporting, and tracking procurements and contracts to closure.
    • Assist Technical Representative on Justification for Non-Competitive Procurement (JNCP) requirements for contracts.
  • Support the CSI Business Operations Manager and Business Specialists, including:
    • Overall financial support for CSI direct, indirect, and recharge projects.
    • Update cost plans including personnel forecasts and subcontracts.
    • Prepare & process journal entries and project closeouts.
    • Responsible for monthly financial reports and ad hoc reporting.
    • Provide proposal and FWP budget support.
    • Responsible for New York State invoice supporting documentation and invoice preparation.

Position Requirements

Required Knowledge, Skills, and Abilities:

  • Bachelor's degree in accounting or finance/business or equivalent experience generally based on 2:1 (experience: college).
  • Two (2) years of related work experience.
  • Proficient skill level in Microsoft Office products with intermediate proficiency in Excel.
  • Ability to review financial data and prepare meaningful financial reports.
  • Ability to work independently, establish own goals (with supervisory approval), and apply independent judgement, within policies and standards, to complete projects and administer process.
  • Ability to establish positive working relationships at all levels.
  • Flexible team player who will be able to interact with scientific and business staff to accomplish objectives and resolve issues.
  • Ability to prioritize and effectively deal with deadlines.
  • Ability to identify and resolve problems within own area of responsibility.
  • Ability to identify organizational resources and seek assistance when needed.
  • Effective oral and written communication skills.
  • Must be self-motivated, resourceful, and organized, taking ownership of all assigned work.

Preferred Knowledge, Skills, and Abilities:

  • Familiarity with PeopleSoft system and the ability to generate queries and reports.
  • Extensive knowledge of the Laboratory’s Financial system, policies, and procedures.

Other Information:

  • This position is Part-Time - 75% FTE

At Brookhaven National Laboratory we believe that a comprehensive employee benefits program is an important and meaningful part of the compensation employees receive. Our benefits program includes, but is not limited to:

  • Medical, Dental, and Vision Care Plans;
  • Flexible Spending Accounts;
  • Paid Time-off and Leave Programs (vacation, holidays, sick leave, paid parental leave);
  • Lab-funded Retirement Plan;
  • 401(k) Plan;
  • Flexible Work Arrangements including telework/hybrid model;
  • Tuition Assistance, Training and Professional Development Programs;
  • Employee Fitness/Wellness & Recreation:  Gym/Basketball Courts, Weight Room, Fitness Classes, Indoor Pool, Tennis Courts, Sports Clubs/Activities (Basketball, Ping Pong, Softball, Tennis).

Brookhaven National Laboratory (BNL) is an equal opportunity employer committed to ensuring that all qualified applicants receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, or protected veteran status.

BNL takes affirmative action in support of its policy and to advance in employment individuals who are minorities, women, protected veterans, and individuals with disabilities.

Brookhaven Science Associates requires proof of a COVID-19 vaccination for all employees. Proof of full vaccination as recognized by the CDC and/or WHO, inclusive of the two-week waiting period, is required at the start of your employment.

Brookhaven National Laboratory (BNL) is an equal opportunity employer that values inclusion and diversity at our Lab.We are committed to ensuring that all qualified applicants receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a veteran, disability or any other federal, state or local protected class.

BNL takes affirmative action in support of its policy and to advance in employment individuals who are minorities, women, protected veterans, and individuals with disabilities.We ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.Please contact us to request accommodation.

*VEVRAA Federal Contractor

Brookhaven employees are subject to restrictions related to participation in Foreign Government Talent Recruitment Programs, as defined and detailed in United States Department of Energy Order 486.1A. You will be asked to disclose any such participation at the time of hire for review by Brookhaven. The full text of the Order may be found at: https://www.directives.doe.gov/directives-documents/400-series/0486.1-BOrder-a/@@images/file

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