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Procurement Programs & Systems Manager

Job ID 3386 Date posted 09/02/2022

Brookhaven National Laboratory (www.bnl.gov) delivers discovery science and transformative technology to power and secure the nation’s future. Brookhaven Lab is a multidisciplinary laboratory with seven Nobel Prize-winning discoveries, 37 R&D 100 Awards, and more than 70 years of pioneering research. The Lab is primarily supported by the U.S. Department of Energy’s (DOE) Office of Science. Brookhaven Science Associates (BSA) operates and manages the Laboratory for DOE. BSA is a partnership between Battelle and The Research Foundation for the State University of New York on behalf of Stony Brook University. BSA salutes our veterans and active military members with careers that leverage the skills and unique experience they gained while serving our country. Our organization fully supports service members transitioning from active duty to civilian life and pledge’s our commitment to actively hire veterans of the U.S. Armed Forces. Military personnel who have been formally trained or have relevant experience obtained while in service may meet educational requirements and are encouraged to apply for job opportunities at BSA.

Organizational Overview

The Business Services Directorate (BSD) provides high-quality business services to support the Lab's research initiatives by participating in cross-functional teams with a focus on risk mitigation and cost management, which is a critical component to the Lab's success.  Led by the Chief Financial Officer, Brookhaven’s Business Services Directorate includes the Budget Office, Fiscal Services Division, Procurement & Property Management Division, Chief Financial Office, and the Business Operations Offices.  The Directorate manages a broad range of financial activities, including the planning and implementation of the Lab’s fiscal matters and its approximately $700 million annual budget.

The mission of the Procurement and Property Management (PPM) Division is to provide support for purchasing services, materials, equipment, and supplies for Brookhaven National Laboratory operations and programs. Procurement and Property Management Division does the following:

  • Provides internal customers with quality products and services in a timely manner at the lowest cost of ownership, i.e., "best value", using best commercial practices.
  • Supports the Laboratory's socioeconomic programs by using reliable small, small disadvantaged, women-owned, service-disabled veteran owned, and HUB (historically underutilized business) Zone businesses.
  • Ensures that acquisitions are conducted in compliance with the prime contract, applicable statutes, and regulations, and in accordance with the highest ethics and standards.

Position Description

The PPM Division has an opening for a Procurement Programs & Systems Manager. The Procurement Programs & Systems Manager plays a key role for BNL and the Procurement and Property Management (PPM) Division with the responsibility for ensuring the effective and efficient operation of procurement systems, implementing procurement modernization projects, analyzing and reporting procurement data, and executing thoughtful change management plans.  A techno-functional role, the Procurement Programs & Systems Manager must possess a working knowledge of core procurement practices (ideally within DOE’s Federally Funded Research and Development – FFRDC – complex under a Management and Operating contract), a technical background with experience administering procurement/financial systems, and project management experience implementing procurement systems and processes.  This role will lead and manage a small team of professional and technical staff responsible for supporting the execution of BSA’s apprived purchasing systems which includes: data reporting and analysis, systems administration, procurement systems implementatation, procurement program and project oversight, and procurement process documentation. This position can be either remote (with designated travel to the BNL site) or on-site.

Essential Duties and Responsibilities:

The Procurement Programs & Systems Manager serves as the focal point for the effective operation of the procurement system and leading modernization initiatives.  A multi-faceted, strategic role, the Procurement Programs & Systems Manager must leverage: 1) technical expertise to keep systems up and running and implement new systems; 2) establish project management methodologies to deliver projects on time and on budget; and, 3) knowledge of procurement systems and process to advise on the most practicial procurement solutions. The following are the required duties and responsibilities of the role:

Technical:

  • Provide technical expertise on business systems, including on-premise or cloud-based systems, where a high degree of communication and collaboration is required.
  • Provide expert guidance to team members, project/program managers, and technical staff related to project and program issues and assignments.
  • Develop and maintain project and program plans with clearly defined scope, milestones, deliverables, and due dates to assure on-time implementation and testing of procurement system upgrades and enhancements.
  • Monitor adherence to master plans and schedules.
  • Lead meetings with project teams and consultants.
  • Perform timely status updates on project/program status to key stakeholders, including executive management.
  • Develop test plans, oversee testing process and progress, and monitor results to assure the on-time completion of testing cycles.
  • Lead execution of project change management plans as deemed necessary.
  • Assess conversion needs, design conversion strategy and oversee conversion process and results from extraction to final conversion load.
  • Develop training plan and oversee its execution for training project teams on the new system procedures and processes.
  • Investigate, analyze and assess possible solutions to complex procurement/financial interface and system issues related to the system applications.
  • Liaise and collaborate with functional and technical teams, providing expertise and oversight for the implementation of optimal solutions in accordance with appropriate standards.
  • Create and monitor metrics, issue status reports, and initiate improvements to the defect and enhancement tracking tickets.
  • Meet with key stakeholders regarding those priorities and resolving issues.

Project Management:

  • Develop project plans with clearly defined scope, milestones, deliverables, and due dates to assure on-time implementation and testing of projects, new system implementations, enhancements/upgrades and regular maintenance.
  • Maintain project plans, meet regularly with the project teams/consultants, and perform timely updates on project status to key stakeholders.
  • Provide technical representative oversight of all procurement system contracts including oversight of contract deliverables.
  • Primary responsibility for oversight and execution of the PPM Master Project Plan.
  • Other duties as assigned.

Leadership and Management:

  • Lead and manage assigned staff.
  • Lead teams for new process and system enhancements including PeopleSoft, MS PowerApps, SharePoint and peripheral procurement related systems.
  • Lead and/or participate in cross-functional teams to resolve complex financial/procurement system or performance issues.
  • Provide staff with technical and financial/procurement systems expertise and leadership.
  • Train teams, when needed, on the proper execution of new system/enhancements, duties, and processes.
  • Lead team to resolve external and internal customer issues within assigned business systems.
  • Advise, support, and recommend to the Chief Procurement Officer (and PPM Management Team) in the use of technology to streamline processes and enhance business operations.

Position Requirements

Required Knowledge, Skills, and Abilities:

  • BS Degree.
  • Fifteen (15) years related experience with at least five (5) years in a business systems role.
  • Demonstrated experience managing procurement/financial systems at a national lab.
  • Functional knowledge of procurement processes.
  • Demonstrated experience implementing new procurement systems.
  • Strong communication, interpersonal and organizational skills, with attention to detail and planning.
  • Ability to work in a changing and fast pace team-oriented environment, interpret and discuss technical information with others, and analyze and provide solutions to less complex process issues.
  • Demonstrated experience creating and analyzing complex procurement reports. 
  • Demonstrated experience developing and implementing new organization-wide procurement processes. 
  • Demonstrated experience presenting complex technical data and translating to non-technical stakeholders. 
  • Very strong computer skills, including Microsoft Office Suite. 
  • Experience overseeing subcontractors and consultants. 
  • Track record of successful delivery of procurement system implementations. 
  • Project management experience.

Preferred Knowledge, Skills, and Abilities:

  • 10+ years experience Developing system requirements and drafting business cases.
  • 10+ years experience managing business systems/ERPs.
  • Experience with PeopleSoft or other Oracle based applications.
  • Experience implementing new or upgrading existing ERPs.
  • Systems Administration experience.
Other Information:

  • Remote work considered within the United States and role is based out of Upton, New York.

At Brookhaven National Laboratory we believe that a comprehensive employee benefits program is an important and meaningful part of the compensation employees receive. Our benefits program includes, but is not limited to:

  • Medical, Dental, and Vision Care Plans;
  • Flexible Spending Accounts;
  • Paid Time-off and Leave Programs (vacation, holidays, sick leave, paid parental leave);
  • Lab-funded Retirement Plan;
  • 401(k) Plan;
  • Flexible Work Arrangements including telework/hybrid model;
  • Tuition Assistance, Training and Professional Development Programs;
  • Employee Fitness/Wellness & Recreation:  Gym/Basketball Courts, Weight Room, Fitness Classes, Indoor Pool, Tennis Courts, Sports Clubs/Activities (Basketball, Ping Pong, Softball, Tennis).


Brookhaven Science Associates requires proof of a COVID-19 vaccination for all employees. Proof of full vaccination as recognized by the CDC and/or WHO, inclusive of the two-week waiting period, is required at the start of your employment.

Brookhaven National Laboratory (BNL) is an equal opportunity employer that values inclusion and diversity at our Lab. We are committed to ensuring that all qualified applicants receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a veteran, disability or any other federal, state or local protected class.

BNL takes affirmative action in support of its policy and to advance in employment individuals who are minorities, women, protected veterans, and individuals with disabilities. We ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

*VEVRAA Federal Contractor

Brookhaven employees are subject to restrictions related to participation in Foreign Government Talent Recruitment Programs, as defined and detailed in United States Department of Energy Order 486.1A. You will be asked to disclose any such participation at the time of hire for review by Brookhaven. The full text of the Order may be found at: https://www.directives.doe.gov/directives-documents/400-series/0486.1-BOrder-a/@@images/file

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