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Procurement Operations Manager

Job ID 1991 Date posted 12/18/2019

Brookhaven National Laboratory is a multipurpose research institution funded primarily by the U.S. Department of Energy’s Office of Science. Located on the center of Long Island, New York, Brookhaven Lab brings world-class facilities and expertise to the most exciting and important questions in basic and applied science—from the birth of our universe to the sustainable energy technology of tomorrow. We operate cutting-edge large-scale facilities for studies in physics, chemistry, biology, medicine, applied science, and a wide range of advanced technologies. The Laboratory's almost 3,000 scientists, engineers, and support staff are joined each year by more than 4,000 visiting researchers from around the world. Our award-winning history, including seven Nobel Prizes, stretches back to 1947, and we continue to unravel mysteries from the nanoscale to the cosmic scale, and everything in between. Brookhaven is operated and managed by Brookhaven Science Associates, which was founded by the Research Foundation for the State University of New York on behalf of Stony Brook University, and Battelle, a nonprofit applied science and technology organization.

Business Services provides high-quality business services to support the Lab's research initiatives by participating in cross-functional teams with a focus on risk mitigation and cost management, which is a critical component to the Lab's success.  Led by Chief Financial Officer George Clark, Brookhaven’s Business Services Directorate includes the Budget Office, Fiscal Services Division, Information Technology Division, and Procurement & Property Management Division.  The Directorate manages a broad range of financial activities, including the planning and implementation of the Lab’s fiscal matters and its approximately $700 million annual budget.

The mission of the Procurement and Property Management Division is to provide support for purchasing services, materials, equipment, and supplies for Brookhaven National Laboratory operations and programs. The Procurement and Property Management Division does the following:

  • Provides internal customers with quality products and services in a timely manner at the lowest cost of ownership, i.e., "best value," using best commercial practices;
  • Supports the Laboratory's socioeconomic programs by using reliable small, small disadvantaged, women-owned, service disabled veteran owned, and HUB (historically underutilized business) Zone businesses; and
  • Ensures that acquisitions are conducted in compliance with the prime contract, applicable statutes and regulations, and in accordance with the highest ethics and standards.

Under limited direction, aids the Procurement & Property Management Division Manager ("PPMDM") with the development and execution of acquisition strategies to manage the Laboratory’s procurement and property organization in a compliant manner. Overseeing a broad range of procurement activities and management of a team of procurement professionals, acquisition planning, development, solicitation, negotiation, award and subcontract administration activities of routine, to extremely complex and high dollar value contractual arrangements. Assumes responsibility of the Procurement & Property Management Division Manager in his or her absence. Responsibilities may include, but are not limited to the following:

Essential Duties and Responsibilities:

  • Assist with developing, implementing and maintaining the Purchasing System, in accordance with Government requirements, for approval by the PPMDM and in compliance with the prime contract and acquisition regulations.
  • Assume responsibility for the overall management of the Procurement organization in the absence of the PPMDM, and lead specific initiatives as assigned.
  • Perform procurement management functions such as:
    • Workload Assignment and Tracking;
    • Procurement Lead Time Tracking;
    • Workload Balancing;
    • Acquisition Planning;
    • Supplier Management;
    • Risk Management that includes making final decisions on the content of requests for quotes or information, soliciations, or contracts up to $5 million and approving changes in terms and conditions of standard agreements up to this amount;
    • Customer Relationship Management;
    • Stakeholder Relationship Management;
    • Reporting;
    • Resource Management;
    • Quality Control;
    • Training;
    • Deployment of eProcurement tools.
  • Serve as the senior manager responsible for the daily operations of the Procurement function.  Directs, manages, and performs daily oversight of pre and post award contract management activities for three (3) direct reports and an extended staff of up to 30+ procurement staff.
  • Assist in the management of the Procurement organization, and represent the PPMDM at designated meetings.
  • With direction from the PPMDM, partner with other senior managers to set and implement Procurement expectations Labwide.
  • Represent the Procurement organization on committees, work groups, initiatives, etc. as assigned by the PPMDM.
  • Develop and execute appropriate training for customers, vendors, and procurement personnel.
  • Strengthen compliance through appropriate policies, processes, and procedures and measure results. Interact with DOE to understand expectations and meet all contractual requirements.
  • Perform self-assessments/audits and develop metrics to measure performance.
  • Participate in the DOE contractor complex-wide Procurement Evaluation and Reengineering Team (PERT) contractor procurement system reviews. Support the planning of the PERT preparation within the Procurement Divison.
  • Other duties as assigned.
  • Abide by and is responsible for performing all duties in accordance with all environmental, health and safety regulations and practices pertinent to this position.

Minimum Required Education and Experience:

  • Bachelor’s Degree in Business, Finance, Economics or related field.
  • Minimum fifteen (15) years of experience within a large organization and in a complex regulatory environment in procurement roles that included knowledge of contractual terms.
  • Five (5) years of experience managing a professional staff.
  • Demonstrated knowledge of the practice and principles of purchasing, management, project management, property and inventory management.
  • Demonstrated effective Negotiating and Communication skills. 
  • Ability to lead change and build consensus-driven environment and to work through influence and persuasion.
  • Knowledge in acquisition planning and process improvement.
  • Working knowledge of procurement in a Federal Acquisition Regulations (FAR) based environment. 

Preferred Skills:

  • Master’s degree in Business or equivalent experience
  • Legal Degree
  • Certified Procurement Manager (CPM)
  • Certified Federal Contracts Manager (CFCM)
  • Certified Professional Contracts Manager (CPCM)
  • Working knowledge of PeopleSoft
  • Working experience in DOE, with Department of Energy Acquisition Regulations (DEAR)
  • Working knowledge of Union Contracts

Other Information:

At Brookhaven National Laboratory (“BNL”) we believe that a comprehensive employee benefits program is an important and meaningful part of the compensation employees receive. Our benefits program includes, but is not limited to:

  • Medical Plans
  • Dental Plans
  • Vacation
  • Holidays
  • Life Insurance
  • 401(k) Plan
  • Retirement Plan
  • Paid Parental Leave
  • Swimming Pool, Weight Room, Tennis Courts, and many other employee perks and benefits

BNL is an equal opportunity employer committed to ensuring that all qualified applicants receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, or protected veteran status.

BNL takes affirmative action in support of its policy and to advance in employment individuals who are minorities, women, protected veterans, and individuals with disabilities.

We invite you to consider Brookhaven National Laboratory for employment. To be considered for this position, please apply online at BNL Careers and enter the job title into the Keyword Search.

Brookhaven National Laboratory (BNL) is an equal opportunity employer committed to ensuring that all qualified applicants receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a veteran, disability or any other federal, state or local protected class.

BNL takes affirmative action in support of its policy and to advance in employment individuals who are minorities, women, protected veterans, and individuals with disabilities.

*VEVRAA Federal Contractor

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Brookhaven employees are subject to restrictions related to participation in Foreign Government Talent Recruitment Programs, as defined and detailed in United States Department of Energy Order 486.1. You will be asked to disclose any such participation at the time of hire for review by Brookhaven. The full text of the Order may be found at:

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