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Contracts Specialist

Job ID 2847 Date posted 10/11/2021

Brookhaven National Laboratory ( delivers discovery science and transformative technology to power and secure the nation’s future. Brookhaven Lab is a multidisciplinary laboratory with seven Nobel Prize-winning discoveries, 37 R&D 100 Awards, and more than 70 years of pioneering research. The Lab is primarily supported by the U.S. Department of Energy’s (DOE) Office of Science. Brookhaven Science Associates (BSA) operates and manages the Laboratory for DOE. BSA is a partnership between Battelle and The Research Foundation for the State University of New York on behalf of Stony Brook University. BSA salutes our veterans and active military members with careers that leverage the skills and unique experience they gained while serving our country. Our organization fully supports service members transitioning from active duty to civilian life and pledge’s our commitment to actively hire veterans of the U.S. Armed Forces. Military personnel who have been formally trained or have relevant experience obtained while in service may meet educational requirements and are encouraged to apply for job opportunities at BSA.

Organizational Overview

Business Services provides high-quality business services to support the Lab's research initiatives by participating in cross-functional teams with a focus on risk mitigation and cost management, which is a critical component to the Lab's success.  Led by the Chief Financial Officer, Brookhaven’s Business Services Directorate includes the Budget Office, Fiscal Services Division, and Procurement & Property Management Division.  The Directorate manages a broad range of financial activities, including the planning and implementation of the Lab’s fiscal matters and its approximately $750 million annual budget.

The mission of the Procurement and Property Management (PPM) Division is to provide support for purchasing services, materials, equipment, and supplies for Brookhaven National Laboratory’s operations and programs.  Procurement and Property Management Division is responsible for the following:

  • Providing internal customers with quality products and services in a timely manner at the lowest cost of ownership, i.e., "best value", using best commercial practices;
  • Supporting the Laboratory's socio-economic programs by using reliable small, small disadvantaged, women-owned, service-disabled veteran-owned, and HUB (historically underutilized business) Zone businesses;
  • Ensuring that acquisitions are conducted in compliance with the Prime Contract, applicable statutes and regulations, and in accordance with the highest ethics and standards.

Position Description
The Procurement and Property Management Division has an opening for a Contracts Specialist (A-6) with experience in Construction and/or complex procurements.  Pursuant to the provisions outlined in BSA’s Prime Contract as well as internal Procurement Operations Manual and Standard Work Instructions and under minimal supervision, the incumbent will be responsible for the procurement of a variety of construction services and/or complex equipment, through various contract types in a high-volume environment. The incumbent will also be responsible for contract administration functions including monitoring of progress and milestones, receipt of deliverables and invoice approval in coordination with the contract administrative representative and the contractors.

Responsibilities shall also include identification and tracking of customer supplied or purchased property and maintenance throughout the life of the procurement/requirement.

Essential Duties and Responsibilities:

  • Conferring with end-users on the products or services needed and related issues;
  • Setting up RFPs and RFQs in compliance with existing standard operating procedures and governmental (DOE) regulations;
  • Review and assist in the preparation of Statements of Work and Specification documents;
  • Negotiating the terms and conditions of the purchase; Negotiating final prices with suppliers; Securing approval of the final purchase as required; Approving purchases within established signature authority;
  • Ensuring that all purchases are in compliance with existing laws, such as the Service Contract Act, Construction Wage rate, and the Buy American Act;
  • Reviewing and approving invoices over $250K as per existing purchase orders or contracts; close out contracts by verifying the receipt and placement of the purchased goods or services and the receipt of payment with various members of the procurement team;
  • Performs other management assigned duties.

Position Requirements

  • A bachelor’s degree in a business or engineering discipline.
  • A minimum of four (4) years, full-time, contemporary, directly related experience.
  • The successful candidate must possess a demonstrated ability to deal with project deadlines and risk significant procurements.
  • Thorough knowledge of the Federal Acquisition Regulations (FAR).
  • Familiarity with the Service Contract Act, Construction Wage rate (Davis Bacon Act), EEO Compliance, and Justifications for Non-Competitive Procurements, Buy American Act, Small Business Subcontracting Business Plans, Certificates of Cost and Pricing Data as well as standard and specialized terms and condition.
  • Candidate must be well versed and have an in-depth understanding of all principles of the procurement process in a government environment from inception of a requirement to contract close out, including but not limited to:
    • analysis of requirements and selection of the appropriate procurement method;
    • creation of the solicitation (RFQ/RFP);
    • evaluating prospective Offeror quotes, bids;
    • proposal evaluations and recommendations;
    • cost and price justification/analysis, negotiations, drafting of contracts, and modifications/amendments along with written documented recommendation for award;
  • Candidate must be self-motivated, resourceful and organized, taking ownership of all assigned work;
  • Must be able to work within stringent timelines to meet the Laboratory’s needs;
  • Must be proficient in Microsoft Office Word, Excel and PowerPoint.

Other Information:

At Brookhaven National Laboratory we believe that a comprehensive employee benefits program is an important and meaningful part of the compensation employees receive. Our benefits program includes, but is not limited to:

  • Medical, Dental, and Vision Care Plans;
  • Flexible Spending Accounts;
  • Paid Time-off and Leave Programs (vacation, holidays, sick leave, paid parental leave);
  • Lab-funded Retirement Plan;
  • 401(k) Plan;
  • Flexible Work Arrangements;
  • Tuition Assistance, Training and Professional Development Programs;
  • Employee Fitness/Wellness & Recreation:  Gym/Basketball Courts, Weight Room, Fitness Classes, Indoor Pool, Tennis Courts, Sports Clubs/Activities (Basketball, Ping Pong, Softball, Tennis).

Brookhaven National Laboratory (BNL) is an equal opportunity employer that values inclusion and diversity at our Lab.We are committed to ensuring that all qualified applicants receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a veteran, disability or any other federal, state or local protected class.

BNL takes affirmative action in support of its policy and to advance in employment individuals who are minorities, women, protected veterans, and individuals with disabilities.We ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.Please contact us to request accommodation.

Brookhaven Science Associates requires proof of a COVID-19 vaccination for all employees.Proof of full vaccination as recognized by the CDC and/or WHO, inclusive of the two-week waiting period, is required either by November 17, 2021 or at the start of your employment if after November 17, 2021.

*VEVRAA Federal Contractor

Brookhaven employees are subject to restrictions related to participation in Foreign Government Talent Recruitment Programs, as defined and detailed in United States Department of Energy Order 486.1A. You will be asked to disclose any such participation at the time of hire for review by Brookhaven. The full text of the Order may be found at:

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