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Construction Subcontracts Manager

Job ID 1876 Date posted 09/05/2019


Brookhaven National Laboratory is a multipurpose research institution funded primarily by the U.S. Department of Energy’s Office of Science. Located on the center of Long Island, New York, Brookhaven Lab brings world-class facilities and expertise to the most exciting and important questions in basic and applied science—from the birth of our universe to the sustainable energy technology of tomorrow. We operate cutting-edge large-scale facilities for studies in physics, chemistry, biology, medicine, applied science, and a wide range of advanced technologies. The Laboratory's almost 3,000 scientists, engineers, and support staff are joined each year by more than 4,000 visiting researchers from around the world. Our award-winning history, including seven Nobel Prizes, stretches back to 1947, and we continue to unravel mysteries from the nanoscale to the cosmic scale, and everything in between. Brookhaven is operated and managed by Brookhaven Science Associates, which was founded by the Research Foundation for the State University of New York on behalf of Stony Brook University, and Battelle, a nonprofit applied science and technology organization.



The mission of the Procurement and Property Management Division is to execute and administer contractually negotiated and binding agreements for construction, services, material, equipment, and supply requirements for Brookhaven National Laboratory operations and programs as authorized by the Department of Energy. Procurement and Property Management Division does the following:

  • Provide internal customers with quality products and services in a timely manner at the lowest cost of ownership, i.e., "best value," using best commercial practices;
  • Supports the Laboratory's socioeconomic programs by using reliable small, small disadvantaged, women-owned, service-disabled veteran owned, and HUB (Historically Underutilized Business) Zone businesses;
  • Ensures that acquisitions are conducted in compliance with BNL’s prime contract, applicable statutes and regulations, and in accordance with the highest ethics and standards.



The Procurement and Property Management Division has an opening for a Construction Subcontracts Manager with experience in construction and complex procurements.  Pursuant to the provisions outlined in the BSA’s prime contract as well as internal Procurement Operations Manual and Standard Work Instructions, the incumbent will be responsible for the management of Procurement staff in the execution and administration of a variety of construction services and/or complex equipment, through various contract types in a high-volume environment. Responsibilities shall also include identification and tracking of customer supplied or purchased property and maintenance throughout the life of the procurement/requirement.


E
ssential Duties and Responsibilities:

  • Oversees construction, services and purchase order procurement, and contractual agreements for Brookhaven National Laboratory.
  • The Construction Subcontracts Manger, a leadership position reporting to the Procurement Operations Manager, is responsible for technical oversight, guidance and leadership of a staff of purchasing and subcontracts professionals engaged in the planning and execution of all construction and repair subcontracts, services, and materials in support of the Lab’s mission. 
  • The Construction Subcontracts Manger is authorized to the level of delegated authority to financially obligate BNL to acquire products and services. Working in a team environment, the incumbent will learn and utilize innovative business practices to streamline the acquisition process and maximize resources.  Will also develop, negotiate, award and manage a wide variety of large high dollar and complex contract types, such as fixed-price and cost-reimbursement contracts.
Manages the following functions:
  • Procurement of construction, Architect and Engineering services, equipment and other services pursuant to Laboratory procurement policies and procedures.
  • Procurement planning, solicitation and evaluation of bids, quotes, and proposals, including use of an automated procurement processing system as appropriate.
  • Solicitation of proposals or quotations from vendors and determinations of their responsiveness and reasonableness.
  • Conduct pre-bid or pre-proposal conferences and bid openings. Facilitate and lead Source Selection Committees.
  • Advises user departments and staff on various procurement methods and alternate products, recommends substitutes as appropriate.
  • Reviews and monitors contracts and contract progress to ensure compliance with procurement requirements, policies and procedures. Analyze vendor performance and determine acceptable standards.
  • Reviews change order requests and make recommendations; assists in performing cost/price analysis of bids and proposals.
  • Ensures contract files are in compliance with DOE, federal, state, and local and Lab regulations and policies.
  • Writes memoranda, correspondence and reports relating to processing and execution of contracts or as otherwise requested; answers contract related questions from vendors and/or lab staff.
  • Identify prospective proposers and bidders. Develop new sources of supply and service. Participate in vendor outreach functions to encourage vendor participation.
  • Oversee the negotiation and placement of annual Blanket Purchase Orders, Master Purchasing Agreements, and annual Service Agreements.
  • Negotiate contract terms and conditions, including leading negotiation teams as needed seeking to achieve outcome that is in the best cost/business interest of BSA.
  • Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work process and work cooperatively and jointly to provide seamless customer service.
  • Conducts research, evaluates findings and makes independent decisions on procurement matters.
  • Perform other related duties as assigned.
  • May perform duties of (Acting Procurement Operations Manager) in his/her absence as directed.
  • Supervises functional area with critical lab-wide impact. 
  • Supervises people and other resources within functional area. 
  • Supervise lower level exempt and nonexempt staff. 
  • May manage multiple functions.  



Required Knowledge, Skills, and Abilities:

  • A bachelor’s degree in a business or engineering discipline;
  • A minimum of ten (10) years, full-time, contemporary, directly related experience;
  • The successful candidate must possess a demonstrated ability to deal with project deadlines and high dollar complex equipment and/or construction procurements;
  • Thorough knowledge of the Federal Acquisition Regulations (FAR);
  • Familiarity with the Service Contract Act, Construction Wage rate (Davis Bacon Act), EEO Compliance, and Justifications for Non-Competitive Procurements, Buy American Act, Small Business Subcontracting Business Plans, Certificates of Cost and Pricing Data as well as standard and specialized terms and condition.
  • Candidate must be well versed and have an in-depth understanding of all principles of the procurement process in a government environment from inception of a requirement to contract close out, including but not limited to:
  • analysis of requirements and selection of the appropriate procurement method;
  • creation of the solicitation (RFQ/RFP);
  • evaluating prospective Offeror quotes, bids;
  • proposal evaluations and recommendations;
  • cost and price justification/analysis, negotiations, drafting of contracts, and modifications along with written documented recommendation for award;
  • Candidate must be self-motivated, resourceful and organized, taking ownership of all assigned work;
  • Must be able to work within a scientific facility under stringent timelines to meet the laboratory’s needs;
  • Must be proficient in Microsoft Office Word, Excel and PowerPoint.
  • Ability to interact effectively and respectfully with a diverse and international population of internal and external customers.

Preferred Knowledge, Skills, and Abilities:

  • Working knowledge of PeopleSoft;
  • Master’s degree in business;
  • Certified Procurement Professional (CPP) or similar certification in government procurement practices;
  • Experience teaming with legal counsel, project managers, engineers, cost estimators and quality assurance personnel in a scientific or high-tech environment;

Environmental, Health & Safety Requirements:

  • Ability to communicate effectively;
  • Ability to operate a computer effectively.
  • Ability to walk construction worksites


Additional Information:

• Will require occasional travel in support of Procurement or DOE activities.


Other:

At Brookhaven National Laboratory we believe that a comprehensive employee benefits program is an important and meaningful part of the compensation employees receive. Our benefits program includes, but is not limited to:

  • Medical Plans
  • Dental Plans
  • Vacation
  • Holidays
  • Life Insurance
  • 401(k) Plan
  • Paid Parental Leave
  • Swimming Pool, Weight Room, Tennis Courts, and many other employee perks and benefits


We invite you to consider Brookhaven National Laboratory for employment. To be considered for this position, please apply online at BNL Careers and enter the job title into the Keyword Search.

Brookhaven National Laboratory (BNL) is an equal opportunity employer committed to ensuring that all qualified applicants receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a veteran, disability or any other federal, state or local protected class.

BNL takes affirmative action in support of its policy and to advance in employment individuals who are minorities, women, protected veterans, and individuals with disabilities.

*VEVRAA Federal Contractor

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Brookhaven employees are subject to restrictions related to participation in Foreign Government Talent Recruitment Programs, as defined and detailed in United States Department of Energy Order 486.1. You will be asked to disclose any such participation at the time of hire for review by Brookhaven. The full text of the Order may be found at: https://www.directives.doe.gov/directives-documents/400-series/0486-1-border/@@images/file

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