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Assistant Business Specialist

Job ID JR101243 Date posted 06/17/2024

The Business Services Directorate (BSD) provides high-quality business services to support the Lab's research initiatives by participating in cross-functional teams with a focus on risk mitigation and cost management, which is a critical component to the Lab's success.  Led by the Chief Financial Officer, Brookhaven’s Business Services Directorate includes the Budget Office, Fiscal Services Division, Procurement & Property Management Division, Chief Financial Office, and the Business Operations Offices.  The Directorate manages a broad range of financial activities, including the planning and implementation of the Lab’s fiscal matters and its approximately $700 million annual budget.

The Business Services Directorate (BSD) has an opening for an Assistant Business Specialist position within the Business Operations Office supporting the Facilities and Operations (F&O) Directorate.  This individual will report to the F&O Business Manager.

As a member of BSD's Business Operations Office, the successful candidate is a professional that will perform a wide variety of financial functions, including departmental procurements, contract administration, departmental invoice processing, and property management tasks for the Facilities & Operations (F&O) Directorate.

Essential Duties and Responsibilities:

  • Provide administrative support to the F&O Directorate.

  • Provide procurement support, monitoring, tracking, and oversight for the F&O Directorate.

  • Act as the central point of contact for all F&O procurements and processes.

  • Provide general contract administration support to the F&O Directorate.

  • Process invoices and miscellaneous payments through Accounts Payable and PeopleSoft Financials.

  • Participate in the development of procedural improvements and problem resolution, as needed.

Required Knowledge, Skills, and Abilities:

  • BA or BS degree in a finance/business field or equivalent experience based on 2:1 (experience: college) years.

  • Understanding of standard business functions and procedures (A/P, A/R, Purchase Orders, etc.).

  • Act as back-up Property Representative for the Facilities & Operations Directorate and the Information Technology Division.

  • Prepare/route web requisitions, change orders, and contract closeout requests for commitments as requested.

  • Knowledge of Microsoft Office products (Office365, Outlook, Excel, Word, PowerPoint, and Teams).

  • Flexible team player with the ability to interact with staff to accomplish objectives and resolve issues.

  • Exercise a high degree of initiative and professional judgment.

  • Ability to establish positive working relationships at all levels.

  • Ability to prioritize and effectively deal with deadlines.

  • Ability to identify and resolve problems within own area of responsibility.

  • Effective oral and written communication skills.

  • Must be self-motivated, resourceful, and organized, taking ownership of all assigned work.

  • Requires the ability to concentrate on accuracy.

Preferred Knowledge, Skills, and Abilities:

  • Interest in science mission of the Laboratory.

  • Knowledge of BNL policies, practices, and procedures.

  • Familiarity with PeopleSoft HR and Financials.

  • Familiarity with Workday Human Resources software.

  • Detailed knowledge and use of Excel and other software programs used as management tools.

  • Creating and generating queries and reports.

  • Experience with SharePoint.

Environmental, Health & Safety Requirements:

  • The ability to work at a computer/keyboard for extended periods is essential.

Other Information:

  • This position is eligible for hybrid work.

Compensation:

Brookhaven Laboratory is committed to providing fair, equitable, and competitive compensation. The full salary range for this position is $65,650 - $95,200 / year. Salary offers will be commensurate with the final candidate’s qualification, education, and experience and considered with the internal peer group.

Brookhaven employees are subject to restrictions related to participation in Foreign Government Talent Recruitment Programs, as defined and detailed in United States Department of Energy Order 486.1A. You will be asked to disclose any such participation at the time of hire for review by Brookhaven. The full text of the Order may be found at: https://www.directives.doe.gov/directives-documents/400-series/0486.1-BOrder-a/@@images/file

Equal Opportunity/Affirmative Action Employer

Brookhaven Science Associates is an equal opportunity employer that values inclusion and diversity at our Lab. We are committed to ensuring that all qualified applicants receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a veteran, disability or any other federal, state or local protected class. BSA takes affirmative action in support of its policy and to advance in employment individuals who are minorities, women, protected veterans, and individuals with disabilities. We ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

*VEVRAA Federal Contractor

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